Expense Reports
Total control of travel expenses and reports.
Manage trip budgets, record expenses with receipts, control advances, and automatically reconcile every expense report against the real operation.
Every peso reported is traced. From the advance to the final settlement, everything is recorded and linked to its corresponding trip.
Problems it solves
If any of these sound familiar, this module is for you.
Reports on paper or Excel
Drivers hand in loose receipts, vouchers get lost, and reconciliation is a monthly mess.
Uncontrolled advances
You hand out money to drivers but don't know exactly what they spent or what they owe back.
Expenses not linked to trips
You can't know what a trip really cost because expenses are recorded separately.
Money leaks
There are differences between what was handed out and what was reported that you can't explain or control.
Expense reports without paper or surprises
Tools so every expense is traced from the field.
Trip budgets
Assign a budget to each trip. The driver knows what's available and records every expense.
Expense capture
Photograph receipts and invoices from the phone. Category, amount, and trip linked automatically.
Advance control
Record cash handouts and partial payments, with the outstanding balance calculated automatically.
Report approval
Approval flow with receipt review, expense rejection, and comments.
Expense reports
Analysis by driver, vehicle, expense type, client, and period. Spot patterns and anomalies.
The AI that balances the books
Automatic receipt reading and suspicious expense detection, with zero typing.
Receipt reading
Extracts amount, date, and merchant from the receipt photo. The driver just takes a picture.
Off-pattern expenses
Compares each expense against the route's history and flags duplicates or unusual amounts.
Assisted reconciliation
Suggests the match between advances, expenses, and balances to close reports in minutes.
Real, measurable impact on your operation
Total traceability
Every expense is linked to a trip, driver, and receipt. Full audit trail.
Time savings
Eliminate hours of manual reconciliation. Everything balances automatically.
Leak control
Detect differences and suspicious expenses before they pile up.
Real costs
Know each trip's real cost including every associated expense.
Ready to close expense reports in minutes, not days?
Activate it today and scale when you need to. No migrations, no long-term contracts.