Document Management
Meet your clients' standards without stress or risk.
Manage all operational, contractual, and legal documentation for drivers, vehicles, and suppliers in one place.
Built for companies operating with demanding clients, frequent audits, and high compliance standards. Never again expired documents or failed audits.
Problems it solves
If any of these sound familiar, this module is for you.
Expired documents
Licenses, permits, and certificates expire without anyone noticing until it's too late and there's already a fine or a contract at risk.
Failed audits
Every client audit is chaos: hunting for documents across physical folders, emails, and different computers.
Fines or lost contracts
Documentation non-compliance can cost you significant fines or even the loss of important contracts.
Manual folder management
Physical binders, folders scattered across computers, and no centralized system to find what you need.
All your documentation, in order
Tools so compliance stops being a source of stress.
Onboarding folders
Organize all documentation required by your clients in structured, easy-to-browse digital folders.
Expiration control
Automatic alerts before critical documents expire: licenses, technical inspections, insurance, certifications.
Document matrices
Define which documents each resource type (driver, vehicle, supplier) requires per each client's standards.
Compliance reports
Dashboards with your whole operation's compliance status: what's current, what's about to expire, what's expired.
Digital library
All documents in the cloud, accessible from anywhere, with automatic backup and version control.
E-Signature integration
Send contracts and documents to advanced electronic signature straight from the library.
Compliance that manages itself
GTrack's AI reads your documents and anticipates expirations so your team stops typing.
Automatic reading
Extracts dates, IDs, and key data from licenses, inspections, and insurance on upload. Zero typing.
Anticipated expirations
Prioritizes expirations by operational impact and notifies the right people.
Pre-trip validation
Verifies that driver and vehicle have valid documentation before every assignment.
Real, measurable impact on your operation
Compliance guaranteed
Never again expired documents. Automatic alerts keep you one step ahead.
Lower legal risk
Reduce exposure to fines, sanctions, and legal trouble from incomplete or expired documentation.
Time savings
Find any document in seconds instead of hours digging through folders or emails.
Professional image
Impress your clients with fast answers and documentation that's always current and in order.
It integrates with other GTrack modules
Document Management connects with HR, Suppliers, Logistics, and the IMS for end-to-end compliance.
Driver and vehicle documents are automatically validated before assigning trips, ensuring only resources with valid documentation operate.
Ready to pass your next audit without stress?
Activate it today and scale when you need to. No migrations, no long-term contracts.