Supplier Management (Third Parties)
Manage suppliers and subcontractors with total financial control.
This module centralizes third-party management (transport providers, subcontractors, contractors) including advances, loans, expenses, refunds, and settlements in a single platform.
Designed for companies working with subcontracted fleets or external providers. Control the full cycle from advance requests to final settlement, with total traceability of every financial movement.
Problems it solves
If any of these sound familiar, this module is for you.
Uncontrolled advances and loans
You lack clear visibility of how much you've advanced to each provider or how many loan installments are pending.
Manual, error-prone settlements
You spend hours in Excel calculating what to pay each third party, adding trips and subtracting deductions by hand.
Payment conflicts with providers
Third parties complain because they don't understand how their settlement was calculated or dispute the deductions applied.
No way to evaluate providers
You lack clear metrics to evaluate your third parties' performance or decide whether to continue with them.
Your third parties' full cycle
From advance to final settlement, with total traceability.
Advance management
Request, approve, and control cash advances for third parties. A complete flow with statuses: requested, approved, paid, canceled.
Loans and installments
Manage loans to third parties with automatic installment calculation. Payment control, outstanding balances, and multiple currencies.
Expense records
Enter expenses per third party with type, amount, date, and tax document. Bulk import from Excel to speed things up.
Refunds
Manage refunds in favor of third parties with configurable types. They're automatically added to the final settlement.
Automated settlements
Generate final settlements adding trips, subtracting expenses, claims, and advances, and applying commissions. PDF plus WhatsApp or email delivery.
Vehicle leasing
Manage truck lease contracts with third parties. Installment control and payment tracking.
Third parties under the AI's lens
The AI consolidates trips, expenses, and compliance so you know which providers add value and which don't.
Provider score
Evaluates each third party with objective metrics: compliance, claims, costs, and documentation.
Off-pattern expenses
Detects unusual expenses and deductions in settlements before you approve them.
Payment projection
Anticipates third-party payment flows so you can plan your cash weeks ahead.
Real, measurable impact on your operation
Total financial control
Complete visibility of what you owe, what you've advanced, and what's pending with each third party.
Time savings
Automate settlements that used to take hours. Generate PDFs and send notifications in one click.
Total transparency
Detailed settlements the third party can understand. Fewer conflicts and payment claims.
Scalability
Manage 10 or 100 providers with the same level of control and no extra administrative burden.
It integrates with other GTrack modules
The Third-Party Management module connects with Planning, Finance, Invoicing, and Documents for end-to-end management of your provider network.
Executed trips automatically feed settlements. Advances and loans show up in financial reports. Each third party's documents are managed in one place.
Ready to control your subcontractors without Excel?
Activate it today and scale when you need to. No migrations, no long-term contracts.